Terms and Conditions

Shipping Policy

One of the many advantages of choosing Hardwood Floor Depot for your hardwood flooring needs, is our high quality, fast speed, and low cost shipping services. From the beginning, we understand how important shipping services are for internet sales.  We strive to provide fast shipping services that are hassle free and damage free. In our shipping policy below, we address the issues that are of concern to our customers.

Delivery Time

Most of our products are stocked at the many partner mills across the country and these products ship quickly. Once an order has been placed for an in-stock item, Hardwood Floor Depot tries to have it on the truck in 1-2 days from date payment is processed. In some cases, Hardwood Floor Depot, can ship out the same day. Transit time for in state orders are usually one day and for locations a couple states away, 2-3 days. Beyond a few states in distance, it typically takes 3 shipping days and for the west coast expect anywhere from 3-5 days. Your sales representative can clarify approximate shipping times.

Do not schedule installers until the flooring has been delivered And is in your possession. Hardwood floor depot is not responsible for additional charges assumed by the customer from the contractor for a delay in a contracted starting time.

Damaged Flooring

Hardwood Floor Depot does everything it can within our power to see that your flooring arrives to your home in factory new condition, free of any amount of shipping damage. However, our 98% success rate of no damage does mean that 2% of our customers will receive flooring that was damaged to some degree during shipping. Usually, shipping damage happens when flooring is transferred from one truck to another by forklift at the freight companies’ different terminals across the country.

Often when boxes are damaged there is no damage to the actual flooring itself. Some damage to tongues and ends of boards for unfinished flooring is not a basis for refusal to receive the order.

The following rules will if and when shipping damage does happen to occur:

Damage to some of the product or visual defects does not constitute a basis for rejection of the whole order. There has already been a shipping cost that has incurred to ship the floor to you which will double if the material is rejected. Rather, accept the shipment and make note of the problem on the Delivery Receipt and we will replace the problem flooring efficiently.

Call your sales representative and they can review with you everything regarding the situation and we will handle it from there.

If the order is sent back without agreement from Hardwood Floor Depot, you agree to pay shipping both ways and a possible restocking fee. The whole order is not to be rejected for just a part of it. Hardwood Floor Depot does and will back up what we sell.

The Delivery Receipt is part of our contract with the freight company. Be sure to note the number of bundles or boxes that arrive on the delivery receipt. If there is any damage to the boxes or bundles, just write "Damaged" with a brief description of the damage on the delivery receipt BEFORE you sign it and release the driver. If you notice damage while still on the truck, be sure to take pictures before unloading. If damaged after unloading, please take pictures then as well.

We have found there is only a damage rate for all our shipments of 2%. This is a very unusual occurrence and we want you to be best informed and prepared. If this does happen don't forget to take before and after pictures if there is any damage.

Hardwood Floor Depot warrants the materials for installation of the floor Hardwood Floor Depot sold and/or installed only. Hardwood Floor Depot flooring is not warranted for radiant heat subfloors.

Offloading at Delivery

Be ready for the shipment with helper(s). Flooring is packaged in bundles or boxes and you are required to unload the truck. If you have paid for lift gate service (additional $75-$125 depending on the sf’d you ordered) then the driver will unload the hardwood flooring to the street, which must be fairly level, not a steep grade. If the driver can’t lower the lift gate because the street is too steep the shipping company still charges for the lift gate.

The driver is not responsible to move boxes past that point, and the truck is not allowed off the street. Remember, although liftgate service is provided, all deliveries are curbside and the driver is not responsible for bringing the flooring inside your home.

Upon arrival, your flooring order should be inspected in two ways. 1) Be sure that the correct number of boxes or bundles were delivered as ordered. 2) Check for any possible shipping damage and note on delivery receipt as well as take pictures. If you feel that there is a shortage of flooring, please note on the delivery receipt the number of bundles or boxes that are missing and contact Hardwood Floor Depot immediately.

Return Policy

Hardwood Floor Depot will accept returns of merchandise within 30 days of receipt and with return approval from a Hardwood Floor Depot employee. The customer may incur a restocking fee from the mill and is liable for shipping costs both ways. Returned merchandise must be in original packaging and customer must palletize when necessary. Special orders may not be returnable.

Cancelled Orders

If you chose to cancel an order, please do so before the items are shipped to you. Once these products are put on a truck and shipped there are costs that must be passed along to the customer. Allow 3-5 business days for the bank to fund your account. If paid by PayPal, allow 2-3 business days for refund.


The exclusive venue of any and all claims, demands and/or causes of action arising out of or relating to the manufacture, distribution, sale, installation, repair or modification of our products (“Claims”) shall be the state or federal court sitting in Pasco County, Florida.

The purchaser consents to the jurisdiction of the Florida courts for Claims.  In any civil actions concerning the Claims, purchaser agrees to pay the attorney’s fees and costs Hardwood Floor Depot incurs in connection with such civil action in the event the litigant loses. Purchaser willingly and voluntarily waives a jury trial on claims.


We accept Visa, MasterCard, Discover, American Express, PayPal, Personal Checks, Company Checks, Certified Checks, and Money Orders. Please allow 1-7 days processing for personal and company checks to clear thru the bank before shipping out of material.

Privacy Rights

Please see our privacy policy for your privacy rights and data.

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